MINUTES Present: Charles Boozer, Iris Hill, Burley Lyons, Archie Johnston, Drew Weeks, Cheryl Van Metre, Ray Archibald The minutes of the March 10, 2009, meeting were accepted as read. Seafood House: Ms. Hill commented that we received the bids on the seafood house and accepted the bid from Action Abatement in the amount of $5,390. This bid was for demolition, disposal of debris to an off island approved landfill, securing any permits, remove the foundations and footings, pump, collapse and fill septic tank, fill in of trenches, fill in location of removed septic area, minor fill in and grading to smooth area and hauling all the stuff away. The asbestos report was received and attached to the bid documents. 4-Car Garage: Ms. Hill explained that she had gone through and revamped some of the specs, while at the same time the contract was changed so there are no questions about the contract. We are waiting now for John Tarkany who was asked for information such as what color to paint the inside/outside of the garage and what type of lighting specifically so that it falls into what the plan was. Once this information is obtained, Ms. Hill will send a copy to the committee of what will be submitted. The bid will be done as the main part (electrical, replacing windows, replacing doors, outside faucets, etc.), and then we will put in an additional bid for the shed roof to extend out, and another additional bid on resurfacing the tin roof that is there with a color of our choice. Ms. Van Metre asked Ms. Hill to have the bay doors checked out to see if they are in proper working condition. Equipment to Keep, Equipment to Sell: Mr. Archibald stated the things we have to keep are the doors, nets, signs, wheel (prop), steering wheel, and anchor. Everything else was either hauled off or junked. He commented that the local shrimpers had done an excellent job of cleaning out, hauling off and cleaning up. Cleaning of 4 Spots: Ms. Hill has contacted Tom Hutto who sent a letter to the people who are handling the Brownfield grants and we are waiting to hear back from them. We are hoping to possibly get that done through that additional stimulus money that was put into the Brownfield’s program and possibly some of the soil removal at the ramp. We are waiting to hear back from them, but in case we don’t, then we will go ahead and go out for bids on getting that taken care of. Dock and Fishing Pier: Ms. Hill stated that we have applied for our permit through OCRM and they have already determined that it is a minor permit, not a major permit like the sea wall will be. We also submitted a grant application on March 20th to the Land and Water Conservation Fund. Everything had been approved through the clearing house, which is the state agency and also through the Historical and Archeological portion of it and it is in review right now. It was noted at this time that once the seafood building is gone, the dock will be more accessible. We will take precautions to barricade it off so the public won’t have access to it until the rehab work is done. Rip Rap/Seawall Estimates: Mr. Archibald stated he had left this pretty much up to Gus Gusler to make contacts and pricing. In Mr. Gusler’s absence, Ms. Hill stated that the pricing of a seawall in comparison to rip rap is going to be approximately double the price. She said Mr. Gusler stated the price of the seawall material would run approximately $60,000. He had received three (3) different composite material samples which were shown to the committee. There will be grants available to put in for this when the appropriate time comes. Ms. Hill will work on getting this information together and report at the next meeting. Permits: Ms. Van Metre reported that we have already applied for the permit for the rails for the dock and for the cleaning the ramp and stabilizing that area. There are no other permits that need to be applied for at this time. Marina Report: Mr. Johnston reported the sub committee had met with the marina people and got a definite maybe from them. There is still a question of the legality of them leasing a portion of our property to get better access to their boat ramp. He thinks there is a possibility of our letting them use that portion of our property, without leasing it to them, with the stipulation of them paying for everything pertaining to that particular portion. Ms. Hill will check with the town attorney to see if this is legal and the possibility of coming up with an agreement for the use of the property. Parking was also briefly discussed again at this time. The parking will dictate what can be used by the marina for better access to their ramp. Grants/Funds on Hand: Ms. Van Metre asked Mrs. Hill if there was anything down the line that can be applied for the restrooms. She replied that through the PRT there are grants that will be available. We can always put in again through the Land & Water Conservation Fund when these grant applications come back around. The subject of maintenance on the restrooms also needs to be addressed. You can’t get grants for operations, so this will have to be looked at to be funded elsewhere. It was suggested that maybe fees charged in relation to the park could offset the maintenance amount. Ms. Hill will check if legally we can charge fees for use of the park. Ms. Weeks suggested we charge for booth rental when the open air market is open for public use. Minutes/Bell Buoy Committee Ms. Van Metre stated that the town finance clerk, Maxine Burton, has been keeping her up to date on how much we have on hand and how much has been spent so far on the park. The current balance on hand as of March 24th is $595,610.25. Ms. Burton reminded Ms. Van Metre of ongoing fees such as utility fees that are taken out of the fund; hence, this figure changes monthly. Ms. Hill is working on a spread sheet of the funds, which will include what has been spent and what is anticipated to spend, and will share that with the committee when it is completed. Other Business: Ms. Van Metre reported that the Tree Committee is going to let someone cut a tree down and wanted to know if the park committee wanted to entertain an motion of getting a tree for the Bell Buoy Park with the fee of this tree removal. Ms. Van Metre moved that we accept their offer of the tree removal fee and talk to John Tarkany later to make the decision of what kind of tree we would purchase, where it would be planted and when. Mayor Lyons seconded the motion and it carried unanimously. Next meeting is set for May 5, 2009, at 10:00 am. Meeting adjourned at 11:15 am.
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